Interesting article.. becoming relevant to my new task.
Records Management Truisms
1. You can’t keep everything forever.
2. You can’t get rid of everything tomorrow.
3. Your business is impacted when you kill content without regard to what it is. (For example, a post-9/11 investigation into translating terrorism-related recordings found the FBI had, as quoted in The New York Times, “limited storage capacities in the system [which] meant that older tapes had sometimes been deleted automatically to make room for newer materials, even if the recordings had not yet been translated.”)
4. Records retention isn’t sexy. But you have to do it … or else.
5. Information technology needs to “own” the content in its systems or discovery requests will continue to confound IT departments.
6. “Innocent” storage professionals have already been nailed for destruction of evidence after recycling media to make room for new data.
7. There are plenty of laws to guide you when considering what to save and for how long.
8. Employees aren’t very good at records retention or responding to litigation with relevant electronically stored information (ESI).
9. Data is growing rapidly, and can be discovered in all sorts of scattered locations, making your job all the more challenging.
10. Storage is a central part of IT operations and shouldn’t be viewed as an electronic dumping ground for the business.